This job has been Expired
  • Experience 2 Years
Job Description

Reporting to the General Manager, the Office Coordinator is primarily responsible for receiving all incoming phone calls, welcoming visitors to the office and referring them promptly and courteously to the person(s) requested. The Office Coordinator should facilitate satisfaction from internal and external stakeholders.

About you

We are looking for a bright, driven individual who has a keen interest in architecture and design or construction. The successful candidate will tick all of these boxes:

Receptionist experience, at least 2 years, in a professional services office e.g. Working in an architectural, engineering or construction environment is preferred

Proven experience performing a similar role

Energetic with a can-do attitude

High level knowledge of MS Office (Excel, Word, PowerPoint)

Creative design skills – ability to use InDesign and Photoshop

Digital and social media knowledge would be advantageous (i.e. LinkedIn, Twitter, Instagram)

Diligent with a good eye for detail

Strong communication and interpersonal skills

Be a team oriented person

Strong quality focus and attention to detail

Willing to take on any task

Self-motivated and task driven

About the role

This role reports directly to the General Manager, and will see you working very closely with our team of Architectural professionals. This broad role will primarily focus on Reception and Office Administration duties and is a great opportunity to further your career and develop your skills across a range of business functions.

Key responsibilities:

Provide Reception services from 8.00 AM – 5.00 PM Monday to Friday

Process incoming and outgoing mail, couriers and deliveries

Ensure the Reception area and meeting rooms are tidy and all amenities readily available

Ensure kitchen and kitchenette are sufficiently stocked and breakout areas tidy

Ensure stationary, kitchen supplies, cleaning and office consumables are ordered when required

Manage meeting room and company vehicle bookings through Outlook, and set up as requested (with IT equipment, catering and refreshments as requested)

Set up MS Teams meetings for external clients and internal staff

Assist with troubleshooting IT issues among staff where needed

Ensure new employees are set up with computer log in, email, stationery and clean desk

Conduct new employee inductions (organise paperwork, provide guidance as required)

Update and distribute staff contact lists and internal phone extensions

Liaison with cleaners and building management to organise any office maintenance required

Coordination of CPD seminars and training as required

Coordinate weekly Workshops and design presentations for all staff

Assistance to Directors and Associates as required

Diary management, travel arrangements and timesheet assistance for Brisbane based Directors


Be part of a national well known, growing company with a focus on wellbeing, professional development and a collaborative culture

Access to free Pilates classes as well as quarterly social events

Access to the Company provided Employee Assistance Program (EAP), a confidential total well-being platform that supports the mental, physical, social and financial wellbeing of staff.

Discounted health insurance through Medibank Private

This role is varied and will provide you with your next challenge. The ability to multi-task and prioritise tasks across all areas of Administration, while bringing energy and enthusiasm to the office is a must.

Cottee Parker prides itself on actively nurturing the diverse skills sets of our people. From entry level roles, through to Directors, our people complete mandatory training – internally and externally. We look for people who have an appetite for continuing their education. Our job is to help enable you to take your career to the next level.

If you have the knowledge, skills, and experience for this role, we encourage you to share our vision, to strive for excellence and apply for this role. Please submit your resume to

Applicants must have Australian work rights.