Reporting to the General Manager, the Office Coordinator is primarily responsible for receiving all incoming phone calls, welcoming visitors to the office and referring them promptly and courteously to the person(s) requested. The Office Coordinator should facilitate satisfaction from internal and external stakeholders.
We are looking for a bright, driven individual who has a keen interest in architecture and design or construction. The successful candidate will tick all of these boxes:
Receptionist experience, at least 2 years, in a professional services office e.g. Working in an architectural, engineering or construction environment is preferred
Proven experience performing a similar role
Energetic with a can-do attitude
High level knowledge of MS Office (Excel, Word, PowerPoint)
Creative design skills – ability to use InDesign and Photoshop
Digital and social media knowledge would be advantageous (i.e. LinkedIn, Twitter, Instagram)
Diligent with a good eye for detail
Strong communication and interpersonal skills
Be a team oriented person
Strong quality focus and attention to detail
Willing to take on any task
Self-motivated and task driven
About the role
This role reports directly to the General Manager, and will see you working very closely with our team of Architectural professionals. This broad role will primarily focus on Reception and Office Administration duties and is a great opportunity to further your career and develop your skills across a range of business functions.
Provide Reception services from 8.00 AM – 5.00 PM Monday to Friday
Process incoming and outgoing mail, couriers and deliveries
Ensure the Reception area and meeting rooms are tidy and all amenities readily available
Ensure kitchen and kitchenette are sufficiently stocked and breakout areas tidy
Ensure stationary, kitchen supplies, cleaning and office consumables are ordered when required
Manage meeting room and company vehicle bookings through Outlook, and set up as requested (with IT equipment, catering and refreshments as requested)
Set up MS Teams meetings for external clients and internal staff
Assist with troubleshooting IT issues among staff where needed
Ensure new employees are set up with computer log in, email, stationery and clean desk
Conduct new employee inductions (organise paperwork, provide guidance as required)
Update and distribute staff contact lists and internal phone extensions
Liaison with cleaners and building management to organise any office maintenance required
Coordination of CPD seminars and training as required
Coordinate weekly Workshops and design presentations for all staff
Assistance to Directors and Associates as required
Diary management, travel arrangements and timesheet assistance for Brisbane based Directors
Be part of a national well known, growing company with a focus on wellbeing, professional development and a collaborative culture
Access to free Pilates classes as well as quarterly social events
Access to the Company provided Employee Assistance Program (EAP), a confidential total well-being platform that supports the mental, physical, social and financial wellbeing of staff.
Discounted health insurance through Medibank Private
This role is varied and will provide you with your next challenge. The ability to multi-task and prioritise tasks across all areas of Administration, while bringing energy and enthusiasm to the office is a must.
Cottee Parker prides itself on actively nurturing the diverse skills sets of our people. From entry level roles, through to Directors, our people complete mandatory training – internally and externally. We look for people who have an appetite for continuing their education. Our job is to help enable you to take your career to the next level.
If you have the knowledge, skills, and experience for this role, we encourage you to share our vision, to strive for excellence and apply for this role. Please submit your resume to email@example.com
Applicants must have Australian work rights.